Your time is valuable. Use these workplace productivity tips to get more done in your day.
During our work day, we constantly find ourselves looking at a mountain of to-dos. If you add up your normal duties, plus what others give you, and multiply that by the random things that happen in a day, it’s hard to imagine how you get anything done.
We must stop trying to find the time to get things done, but instead we need to make the time our own. With a variety of strategies that can help you be more productive, it is key to identify the strategies that work for you.
After reviewing multiple productivity in the workplace articles, I complied some common and not-so-common ways you can be more productive in the workplace.
What can You do to be More Productive in the Workplace?
1. Complete one task at a time
Can you do multiple things at one time? Yes. Should you? No. Your brain has limited processing capacity. Between answering the phone, workplace distractions, and checking email, your mental resources are quickly depleted. By focusing on one task at a time, this will create higher levels of focus and allow you to take on more complex thoughts.
2. Power of a To Do List
Creating a to-do list helps you organize your thoughts and priorities. When you take the time to understand and organize what needs to be done, it helps you keep important tasks top of mind. This will help you fight off those potential activities that will keep you from accomplishing your objectives.
3. Set Goals
We mentioned creating a to-do list. But before you start your list, it’s important to understand both your short-term and long-term goals. Your goals will be your compass and will help you stay the course and minimize unnecessary distractions. Simply ask, is this task supporting my goals?
4. Take Mental Breaks
When times get tough, stepping away from your desk and giving your brain a break can help you get through a challenging moment. Your brain is a muscle, and to develop it requires both exercise and then allowed periods of rest. So, when you find yourself against a mental block or stressful times, take a break and let your mind breath. Your brain will thank you!
5. Eat a Healthy Snack
“An apple a day keeps the doctor away.” There are people who would dispute this quote, but one thing is proven having a healthy snack during your day is an awesome way to stay productive. By having a healthy snack, you are helping your body stay focused, full, and energized to take on the toughest tasks.
6. Sleep, Beautiful Sleep
Research shows that adults should get 7 to 9 hours of sleep. Making the effort to get enough sleep is the smartest investment you can make for your mind and body. The proper amount of sleep helps decrease risk for health conditions, manages your hunger levels, maintains your immune system, and helps retain memory.
7. Try to get Natural Light
A study by Northwestern Medicine and the University of Illinois at Urbana-Champaign revealed the benefits of light exposure at the office. Workers with more exposure to light at the office enjoyed longer and better sleep, more physical activity, and better quality of life compared to those that received less light. If you don’t have windows to get natural light, go outside to get some fresh air and sun.
8. Learn to say no
For many, it’s hard to say no to others. A co-worker drops by and asks for your assistance, you don’t want to be rude, so you say yes. Just know, each time you say yes to something, you are saying no to something else. This can keep you from accomplishing your objectives. Saying no to everything is an option, but, what goes around comes around. Just remember to keep both your short-term and long-term goals present when making your decision.
9. Work in Sprints
Working for long periods of time can drain your physical and mental energy. Try working in sprints, short periods of time where you can give 100 percent. Then take a short break to give your body and brain a break.
10. Go for a Walk
Research shows taking a walk during your work day can lift people’s moods and their ability to handle stress at work. Of course, it’s old news that walking is good for you, but that doesn’t mean you should ignore it. Take a few minutes to walk around a bit, this is a great opportunity to take the mental break we mentioned earlier. Two birds one stone!
11. Make Meetings Meaningful
Meetings give us the opportunity to be productive with others. But, unfortunately, many meetings become a waste of most if not everyone’s time. Don’t have a meeting for the sake of having a meeting. The point of meetings is to produce results and this can happen by having a clear meeting plan. Execute this plan and then look for opportunities for improvement.
12. Minimize Distractions
Minimizing distractions is easy to say, but hard to do in an office environment. Unless you disconnect your phone and hide in a closet, distractions will find you. These distractions can overwhelm you each day and take away valuable productive minutes. First, build awareness for the things that are taking up your precious time. Then look for opportunities to minimize or eliminate those distractions. A quick example, you can disable your phone or email notifications. Set a time to check both and stick to it.
It is common for people to try and juggle more than they can handle. An important tool for any leader is delegating. When done right, there are huge benefits for everyone. By identifying and trusting the right people, you can delegate tasks to lessen your burden.
14. Finishing, not Perfectionism
Having a perfect paper or report is amazing. But in your pursuit of perfection, you’re probably doing unnecessary work. And by doing more you are using more time, keeping you away from other important activities. Find the right balance for your work, consider the trade-offs and if it will pay off in the end.
Ready to Supercharge your Productivity in the Workplace? Try an Answering Service.
Yes, an answering service. Many people think of an answering service as a message center. It is so much more than that. Companies become more productive thanks to a quality answering service. Learn how your organization can be more productive in the workplace with a 24 hour answering service.
15. Expand Your Team
Per Gallup, four in ten U.S. workers say their company is understaffed. Organizations that are understaffed can have a negative impact on culture and results. Unfortunately, hiring new employees is an expensive proposition. That is why many businesses turn to an answering service to lighten the load on their staff. Create a consistent experience for your customers without the hassle of hiring and training staff.
16. Filter Out Distractions
Phone calls are one of the biggest distractions. Specifically, if they are calls you rather not receive. By filtering calls to the answering service, they can be managed professionally while freeing up time and resources. Freely customize which calls are answered by the service and at what time.
17. Get Time to Yourself
Ready to take that walk to clear your mind and get some natural light? Easily forward your calls to the answering service whenever you like. When you are ready, start receiving calls again.
18. Leave the Office with Confidence
By having a professional team of agents supporting your business, you can leave the office with confidence knowing that each call will be handled to your standards.
19. Delegate Tasks
An answering service can do more than just take messages. From order taking to customer support, you can delegate a variety of tasks to the answering service. Quickly get rid of menial tasks that are slowing down your organization. See how an answering service can help your business.
20. Be Prepared for Emergencies
When operating a business, you must be prepared for anything. Employee no-shows, weather, or technical issues that can paralyze any business. By having an answering service, you are prepared for these situations 24 by 7.
About Unicom Teleservices
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